ERP Systems for farming and agriculture in South Africa

Agriculture, Lorge Blog

Digital transformation in the agricultural sector is making it easier to meet many of the challenges that South African farmers face. For example, technology is already being used to automate processes like irrigation, ploughing, harvesting and even distribution.

Enterprise resource planning (ERP) software is having a significant impact on the agricultural industry, too. This software can make it much easier for South African farmers to manage day-to-day activities, like collecting and analysing data, informing decision-making and streamlining business operations.

Sophisticated technologies and advanced digital systems may seem out of reach for the average farmer. However, the incredible opportunities provided by ERP software for agriculture are affordable, accessible and simple to use – and typically offers a rapid ROI.

How ERP software can benefit farmers:

Technology is already transforming the agricultural industry by automating a variety of processes, such as irrigation, ploughing and harvesting. ERP software for South African farmers can help streamline and automate various agricultural activities through the following management areas:

  • Compliance: farming has strict regulations to ensure that the food delivered to retail stores meets acceptable standards.
  • Seasonal HR management: most farms hire extra labour during busier times of the year and ERP software helps manage temporary staff.
  • Breeding calendars: ERP software can track things like health, gestation and yield during breeding. Animals can also be monitored to see when they are in season.
  • Field mapping: all the data related to field maintenance, ploughing, fertilising, planting and harvesting can be collected and analysed using ERP software.
  • Livestock tracking: livestock also needs to be tracked, from birth dates and lineage to feeding requirements, weight and veterinary needs.
  • Cold chain management: meat, dairy and fruit farmers keep their stock at very specific temperatures for storage and transportation. ERP software can help keep this on track.
  • Procurement: knowing when to buy new supplies, equipment or stock can be tracked and even automated using an agricultural ERP system.
  • Fleet management: large farms running a fleet of agricultural vehicles can use the system to monitor critical data, like maintenance, work hours, fuel consumption and more.
  • Soil quality: Soil quality tests can be recorded and the results analysed for reporting. Scheduling for future tests can also be automated.
  • Resources and yield: The quantity of required resources, such as water, it takes to produce a sufficient yield can be tracked and monitored to ensure successful harvests.
 Sage ERP X3 for farming and livestock co-operatives

With Sage ERP X3 for farming and livestock cooperatives, you can manage your farming or livestock cooperative effectively, reliably and profitably. Sage ERP X3 for farming and livestock cooperatives provides an abundance of precise information and specially-designed tools, which can be used to make important decisions about the running of your agricultural business.

This comprehensive solution allows you to optimise the management of your cooperative through the use of an efficient digital business management system. Sage ERP X3 for farming and livestock cooperatives is designed to provide global solutions to specific agricultural problems, therefore its management functions can be integrated quickly and easily into farming operations to take maximum advantage.

Sage ERP X3 for farming and livestock cooperatives is a powerful and encompassing business tool that can be used to increase the profitability of all your operations, while optimising your business. Sage ERP X3 for farming and livestock cooperatives supports multiple databases: SQL Server, Oracle, etc.

Food and agriculture management (procurement)

  • Supplier contract management (land, multi-supplier, predicted deviation, settlements, etc.)
  • Contract histories
  • Receiving management (intakes, tare circuit, share cropping, shared labels, quality control, links with scales and more)
  • Receiving histories
  • Management of purchasing invoices (payment items, advances, direct settlements, accounting integration and more)

Food and agriculture management (sales)

  • Client contract management (offers, economic conditions, predicted deviation, collections, orders and more)
  • Contract histories
  • Shipping management (intakes, valuation of delivery notes, traceability and tracking of direct sales, quality control, shipping histories and so on)
  • Cost management (handling, materials, logistics, recalculation of costs, etc.)
  • Management of sales invoices (invoice items, invoice summaries, direct invoices and accounting integration)

Food and agriculture management (fruit, citrus, and vegetables)

  • Receiving management (import pricing, entry administration, pricing from calibrators, etc.)
  • Management of purchasing invoices (valuation of delivery notes, advances and settlements by delivery note and more)
  • Shipping management (outgoing lots and incoming lots through direct sales)
  • Management of sales invoices (invoicing on consignment and generation of billing costs)
  • Packaging management (deliveries, returns, deposits, scheduling, etc.)
  • Management of production reports (raw material consumption, product prices, palette labels, crates, traceability by production reports and so on)
  • Management of industry (invoicing of clients, settlements to suppliers, official reports and more)

Food and agriculture management (grape harvest contributions)

  • Table management system (hectolitres, hectograms, glucose, pH, etc.)
  • Receiving management, including peripheral connection (refractometer, cards, etc.), data conversion (hectolitres, hectograms, kilograms, etc.) and official reports
  • Management of purchasing invoices (calculation of discounts or depreciation, advances, settlements by delivery note, purchase summaries and more)
  • Management of traceability in storage
  • Management of special taxes

Food and agriculture management (grain contributions)

  • Table management system, including various seasons by product (maize, wheat, barley, etc.), moisture, specific intake, drying, storage and so on.
  • Receiving management assists the conversion of kilos (humidity, losses, etc.), stock updating (storage areas, capacities, etc.) and storage transfers (growers, seasons, etc.)
  • Management of service invoices (drying, storage, quotas)

Food and agriculture management (farm management)

  • Table management (agricultural and livestock operations, feeds and market prices)
  • Incident management (transfers of feed, animals, etc.), employee leave, data conversion incident histories, ratio calculation (transformation, conversion, employee leave, etc.) and reports per operation or incident
  • Management of purchasing invoices (entry of analytical information, purchasing reports and entry of miscellaneous items
  • Management of sales invoices (entry of analytical information, entry of miscellaneous items and generation of sales invoices)

Credit section management

  • Different settings (multi-branch, multi-lender and multi-currency)
  • Management of accounts
  • Types of account (savings accounts, checking accounts, term deposits, loans, credit policies, draft discounting, etc.)
  • Account holders
  • Condition tables (interest, retention, commissions and so on)
  • Transaction management
  • Teller window transactions
  • Automatic transactions and importing of bank transactions
  • Management of promissory notes received (printing of booklets, checks, receipts, etc.)
  • Accounting integration
  • Calculation of interests (by periods, by average balance, calculation simulation, retention printing and more)
  • Loan management (loan concession, advance amortisation, collection of issued or unpaid statements and accrual and deferral reports)
  • Management of draft portfolio (entry of shipments, interest settlements and draft discounting)
  • Miscellaneous processes (settlements, term deposits, daily incident reports, interest rate changes and more)

Specific features of SAGE ERP X3 for management of supplies to partners

  • Intake management (origin intake, bills of lading and so on)
  • Transport management (vehicles, transporter invoices, accounting integration, etc.)
  • Management of hazardous products (registry number, categories, official books and transportation requirements)
  • Management of veterinary prescriptions (qualitative formulas, prescription printing, official medication books, scheduling and so on)
  • Price management (valuation of delivery notes and recalculation of average prices)
  • Management of fuels (pump data importing, subsidised diesel charges, official books, etc.)
ERP systems on farming and agriculture in UAE

The agricultural industry includes a wide range of products, each with its own set of unique processes and demands.

Regardless of the type of agriculture your business specialises in, whether it is fruits and vegetables, dairy, grains or meat, Sage X3 delivers the business management solutions you need. Manage your products and processes, maintain expert quality control, coordinate transportation, sales, inventory and more. Ensure that every corner of your agriculture business can be managed through one integrated solution for seamless operations and communication.


Quality Management and Grading
Regardless of the type of agriculture you work with, you have to be meticulous about quality management and grading. Sage X3 includes specific tools to make this as seamless as possible, including defining qualifications and quality type, managing batches and creating detailed quality documentation, so your product(s) are diligently managed and moderated. Your company can also benefit from access to historical quality data, to ensure the highest standards are always maintained.

Integrated Purchasing
Agriculture companies typically have to balance contracts for land, keep track of multiple suppliers, manage materials they are bringing in and more. Without an integrated enterprise management system to keep track of everything, it is easy to lose track of important information. With Sage X3, you can easily manage supplier contacts, orders, contract histories, receiving histories, purchasing invoices and anything else you may need.

Enhanced Insight
Your organisation can only be as successful as the information it has and how it uses it. Generate documents that support your business’s accounting, taxation, forecasting, purchasing, sales statistics and more with Sage X3. Ensuring you have the insights you need to proactively improve, evolve and grow your business.

Traceability and Recalls
No matter how rigorous your quality control is, there is always the possibility that a product will need to be recalled. Regulatory compliance is understandably strict in agriculture; however, it also makes comprehensive traceability tools essential. With Sage X3, you can trace your products through their entire lifecycle so you always know where they are and can pinpoint specific batches for recall, if required.

Transportation and Dispatch
Poor transportation management can result in your product getting tainted or going bad. With Sage X3, you can efficiently organise carriage fees and transport zones, use transport delivery notes to track important information and issue invoices to outsourced transporters without issue. With control of all vehicles involved in purchasing and sales, you can keep your materials and product protected.

Real-time Pricing
Factors like batch, cost of materials, labour, grading and season can all impact the price of your products. Sage X3 offers tools to track and manage the data surrounding all of these factors, as well as the flexibility to make real-time updates to create pricing based on the changing circumstances.